Driver hiring systems for small trucking companies

Hire your next CDL‑A driver with the forms, steps, and dates in one place.

For carriers with a few trucks and no HR department. Each system gives you ready-to-print hiring packets, employer guides in English and Russian, and an offline Workspace that shows what comes due next.

Print. Ready-to-print packets, individual PDF forms, and editable Word templates.
Follow. Each guide says who acts next, what to keep, and where the record goes.
Track. Hire-date checks, CDL, medical card, MVR, and Clearinghouse dates on one screen.

Choose your system

$29 per system · all three for $58 · one-time purchase, no subscription

Why not just free forms? Free FMCSA samples are individual forms. A system adds the order: which form comes first, who signs it, where it’s filed, and which dates follow. Official government forms stay unchanged.

Built by Nadia · 15 years in US truckingEdition 2026.10Works offline · no account

The original Driver Application, page one: applicant details, addresses, and licenses. — Driver Application · PDF

Driver Workspace

Every driver’s dates on one screen. Overdue first.

The Workspace is one HTML file in your ZIP. Open it in your browser, add a driver, and enter the hire date and expiration dates. It puts what’s late at the top and counts the checks that follow a new hire.

Workspace dashboard with four sample drivers: counters for active drivers, overdue items and items due within 30 days, and the Needs attention list sorted by urgency.

See every driver at a glance

One list for every driver you add. Late items come first, then the next 30 days, then missing information.

You enter: Each driver’s name or internal ID, the system (1099, W-2 or Owner-Operator) and key dates.
It shows: Overdue items, what’s due within 30 days, and profiles with missing dates or open hiring actions.

00_OPEN_DRIVER_WORKSPACE.htmlOffline · Edition 2026.10

Enter the hire date. The 30-day checks follow.

Initial MVR inquiries and the previous-employer safety history are counted from the first day of work (49 CFR 391.23). For W-2 employees it also shows Form I-9 Section 2 and the federal outer limit for the new-hire report.

You enter: The driver’s first day of work.
It shows: Each due date, the days left, and a link to the matching checklist step.

Sample driver Alex M.: CDL expiration, medical qualification, annual MVR inquiry, annual MVR review and annual Clearinghouse query, each with its next date and days left.

Expirations and annual checks for each driver

CDL expiration, medical qualification, annual MVR inquiry, annual MVR review and annual Clearinghouse query — each with the next date and the days left. You can add other company deadlines and print a one-driver report.

You enter: Expiration dates and the date each check was last completed.
It shows: The next due date, marked green, amber or red as it gets closer.

Hiring checklist for a sample W-2 driver: Collect stage with numbered actions marked Done or Not done, and a notice that 7 before-dispatch actions are not marked done.

Collect → Verify → File, step by step

21 hiring actions for a W-2 driver (19 for 1099, 24 for Owner-Operator). Each one opens with what to do, who does it, what to keep, and the related forms. Ongoing duties are listed separately.

You enter: Mark an action done only after you’ve actually done it, with the real date.
It shows: Your progress, and the before-dispatch actions that are not marked done yet.

Documents and guides library: start-here files and license, then the 1099 system with employer guides that open in English or Russian.

Every form in its place, guides in English and Russian

The library opens the PDFs and Word files from your extracted folder. Each employer guide opens in English or Russian with one click, next to the official source links.

You enter: Nothing. Extract the ZIP and keep the folder together.
It shows: Packets, forms, Word templates, guides and official sources, grouped by system.

The same dashboard with the Russian interface: counters and the Needs attention list in Russian.

Switch the whole Workspace to Russian

Buttons, dates, checklist steps and explanations switch to Russian with one click. The working documents for the driver file stay in English.

You enter: Choose EN or RU in the top corner.
It shows: The same drivers and dates in the other language.

Runs on your computer

Opens in a web browser on your computer. Data stays in that browser, not in the ZIP and not in a cloud. Download a backup after changes.

No subscription

One-time purchase. No account, no login, no monthly fee.

Doesn’t run checks

It doesn’t request MVRs, query the Clearinghouse or verify anything. Your company does the checks and keeps the records.

No email or text reminders

Reminders appear when you open the file. Nothing is sent while it’s closed.

Real Edition 2026.10 screens from the Complete Bundle Workspace with fictional SAMPLE drivers; dates as of Oct 8, 2026. Each single system includes a Workspace for its own driver type; the Bundle keeps all three types in one.

CHOOSE YOUR HIRING SYSTEM

How will this driver
work with you?

Start with the working relationship and whose truck the driver will use. Each system is $29.

COMPANY TRUCK01

1099

Independent contractor

CDL-A qualification, contractor paperwork, and payment setup.

For a company that has already determined a contractor relationship is appropriate.

$29Explore 1099

COMPANY TRUCK02

W-2

Employee driver

Original first page of the W-2 Employee Onboarding and Payroll Packet

CDL-A qualification, employee onboarding, and payroll paperwork.

For a driver you hire as an employee and pay through payroll.

$29Explore W-2

THEIR TRUCK · YOUR AUTHORITY03

Owner-Operator

Owns the truck. Drives it, too.

Driver qualification, an equipment lease, and equipment records.

For an owner who brings a truck and personally operates under your carrier authority.

$29Explore Owner-Operator

Whose truck matters.

An owner-operator may also receive a 1099. These systems address different arrangements: a contract driver using your truck, or an owner bringing a truck under an equipment lease. A template does not determine worker classification.

What you receive

Open the ZIP. Everything is already in order.

Every system has the same structure: START HERE, ready-to-print packets, individual forms, Word templates, employer guides in English, the same guides in Russian, and the Workspace.

NC_1099_Hiring_System.zip45 files

00_OPEN_DRIVER_WORKSPACE.htmlDriver Workspace — open it in your browserHTML
01 - 1099 DRIVER HIRING SYSTEMThe system folder44
- Product_License_and_Disclaimer.pdfLicense and disclaimerPDF
- START_HERE.pdfWhich packet to open firstPDF
- 01 - READY TO PRINTHiring packets and the Quick Map3
  - 1099 Contractor Onboarding and Payment Packet — includes Schedule APDF
  - CDL-A Driver Hiring and Qualification PacketPDF
  - CDL-A Driver Hiring Quick MapPDF
- 02 - INDIVIDUAL PRINTABLE FORMSOne form at a time, including official government forms15
  - 1099 Contractor Driver Service AgreementPDF
  - Schedule A — Compensation & Authorized DeductionsPDF
  - ACH Direct Deposit AuthorizationPDF
  - Annual MVR Review RecordPDF
  - Certificate of Drivers Road TestPDF
  - Clearinghouse Limited Query ConsentPDF
  - Driver Employment ApplicationPDF
  - Drug and Alcohol PolicyPDF
  - Drug and Alcohol Policy AcknowledgmentPDF
  - MVR AuthorizationPDF
  - Official FMCSA PSP Disclosure and AuthorizationPDF
  - Official IRS Form W-9PDF
  - Pre Dispatch Qualification Screening RecordPDF
  - Previous Employer Safety Performance History RequestPDF
  - Road Test EvaluationPDF
- 03 - EDITABLE WORD TEMPLATESAdd your company details in Word13
  - 1099 Contractor Driver Service AgreementDOCX
  - Schedule A — Compensation & Authorized DeductionsDOCX
  - ACH Direct Deposit AuthorizationDOCX
  - Annual MVR Review RecordDOCX
  - Certificate of Drivers Road TestDOCX
  - Clearinghouse Limited Query ConsentDOCX
  - Driver Employment ApplicationDOCX
  - Drug and Alcohol PolicyDOCX
  - Drug and Alcohol Policy AcknowledgmentDOCX
  - MVR AuthorizationDOCX
  - Pre Dispatch Qualification Screening RecordDOCX
  - Previous Employer Safety Performance History RequestDOCX
  - Road Test EvaluationDOCX
- 04 - EMPLOYER GUIDE & DQF COMPLIANCEWhat to do with each form, DQF, retention, medical and annual tasks5
  - Annual and Recurring Driver Compliance ChecklistPDF
  - DQF File ChecklistPDF
  - Driver Records Retention GuidePDF
  - Medical Verification and Deadline GuidePDF
  - What to Do With Each FormPDF
- 05 - OPTIONAL RUSSIAN GUIDESThe same guides and START HERE in Russian6
  - Annual and Recurring Driver Compliance ChecklistPDF
  - DQF File ChecklistPDF
  - Driver Records Retention GuidePDF
  - Medical Verification and Deadline GuidePDF
  - START HEREPDF
  - What to Do With Each FormPDF

NC_W2_Hiring_System.zip50 files

00_OPEN_DRIVER_WORKSPACE.htmlDriver Workspace — open it in your browserHTML
02 - W-2 DRIVER HIRING SYSTEMThe system folder49
- Product_License_and_Disclaimer.pdfLicense and disclaimerPDF
- START_HERE.pdfWhich packet to open firstPDF
- 01 - READY TO PRINTHiring packets and the Quick Map3
  - CDL-A Driver Hiring and Qualification PacketPDF
  - CDL-A W2 Driver Hiring Quick MapPDF
  - W2 Employee Onboarding and Payroll PacketPDF
- 02 - INDIVIDUAL PRINTABLE FORMSOne form at a time, including official government forms18
  - ACH Direct Deposit AuthorizationPDF
  - Annual MVR Review RecordPDF
  - Certificate of Drivers Road TestPDF
  - Clearinghouse Limited Query ConsentPDF
  - DOT Drug and Alcohol PolicyPDF
  - DOT Drug and Alcohol Policy AcknowledgmentPDF
  - Driver Employment ApplicationPDF
  - Emergency Contact InformationPDF
  - Employee Information and Payroll SetupPDF
  - Employee Policy Receipt and Onboarding AcknowledgmentPDF
  - MVR AuthorizationPDF
  - Official FMCSA PSP Disclosure and AuthorizationPDF
  - Official IRS Form W-4PDF
  - Official USCIS Form I-9PDF
  - Pre Dispatch Qualification Screening RecordPDF
  - Previous Employer Safety Performance History RequestPDF
  - Road Test EvaluationPDF
  - USCIS Form I-9 Instructions 01-20-25PDF
- 03 - EDITABLE WORD TEMPLATESAdd your company details in Word14
  - ACH Direct Deposit AuthorizationDOCX
  - Annual MVR Review RecordDOCX
  - Certificate of Drivers Road TestDOCX
  - Clearinghouse Limited Query ConsentDOCX
  - DOT Drug and Alcohol PolicyDOCX
  - DOT Drug and Alcohol Policy AcknowledgmentDOCX
  - Driver Employment ApplicationDOCX
  - Emergency Contact InformationDOCX
  - Employee Information and Payroll SetupDOCX
  - Employee Policy Receipt and Onboarding AcknowledgmentDOCX
  - MVR AuthorizationDOCX
  - Pre Dispatch Qualification Screening RecordDOCX
  - Previous Employer Safety Performance History RequestDOCX
  - Road Test EvaluationDOCX
- 04 - EMPLOYER GUIDE & COMPLIANCEWhat to do with each form, DQF, retention, medical and annual tasks6
  - Annual and Recurring Driver Employee Compliance ChecklistPDF
  - DQF and Employee Records ChecklistPDF
  - Driver and Employee Records Retention GuidePDF
  - I9 Instructions Source and Use NoticePDF
  - Medical Verification and Deadline GuidePDF
  - What to Do With Each FormPDF
- 05 - OPTIONAL RUSSIAN GUIDESThe same guides and START HERE in Russian6
  - Annual and Recurring Driver Employee Compliance ChecklistPDF
  - DQF and Employee Records ChecklistPDF
  - Driver and Employee Records Retention GuidePDF
  - Medical Verification and Deadline GuidePDF
  - START HEREPDF
  - What to Do With Each FormPDF

NC_Owner_Operator_Hiring_System.zip51 files

00_OPEN_DRIVER_WORKSPACE.htmlDriver Workspace — open it in your browserHTML
03 - OWNER-OPERATOR DRIVER HIRING SYSTEMThe system folder50
- Product_License_and_Disclaimer.pdfLicense and disclaimerPDF
- START_HERE.pdfWhich packet to open firstPDF
- 01 - READY TO PRINTHiring packets and the Quick Map3
  - CDL-A Driver Hiring and Qualification PacketPDF
  - Owner Operator Lease and Equipment Onboarding PacketPDF
  - Owner Operator Onboarding Quick MapPDF
- 02 - INDIVIDUAL PRINTABLE FORMSOne form at a time, including official government forms18
  - ACH Direct Deposit AuthorizationPDF
  - Annual MVR Review RecordPDF
  - Certificate of Drivers Road TestPDF
  - Clearinghouse Limited Query ConsentPDF
  - DOT Drug and Alcohol PolicyPDF
  - DOT Drug and Alcohol Policy AcknowledgmentPDF
  - Driver Employment ApplicationPDF
  - Equipment Possession ReceiptPDF
  - Equipment Schedule and Identification AddendumPDF
  - Lease Termination and Equipment Return ReceiptPDF
  - Leased Equipment Operating StatementPDF
  - MVR AuthorizationPDF
  - Official FMCSA PSP Disclosure and AuthorizationPDF
  - Official IRS Form W-9PDF
  - Owner Operator Equipment Lease AgreementPDF
  - Pre Dispatch Qualification Screening RecordPDF
  - Previous Employer Safety Performance History RequestPDF
  - Road Test EvaluationPDF
- 03 - EDITABLE WORD TEMPLATESAdd your company details in Word16
  - ACH Direct Deposit AuthorizationDOCX
  - Annual MVR Review RecordDOCX
  - Certificate of Drivers Road TestDOCX
  - Clearinghouse Limited Query ConsentDOCX
  - DOT Drug and Alcohol PolicyDOCX
  - DOT Drug and Alcohol Policy AcknowledgmentDOCX
  - Driver Employment ApplicationDOCX
  - Equipment Possession ReceiptDOCX
  - Equipment Schedule and Identification AddendumDOCX
  - Lease Termination and Equipment Return ReceiptDOCX
  - Leased Equipment Operating StatementDOCX
  - MVR AuthorizationDOCX
  - Owner Operator Equipment Lease AgreementDOCX
  - Pre Dispatch Qualification Screening RecordDOCX
  - Previous Employer Safety Performance History RequestDOCX
  - Road Test EvaluationDOCX
- 04 - CARRIER GUIDE & COMPLIANCEWhat to do with each form, DQF, retention, medical and annual tasks5
  - Annual and Recurring Owner Operator Compliance ChecklistPDF
  - DQF Lease and Equipment Records ChecklistPDF
  - Medical Verification and Deadline GuidePDF
  - Owner Operator Records Retention GuidePDF
  - What to Do With Each Form Owner OperatorPDF
- 05 - OPTIONAL RUSSIAN GUIDESThe same guides and START HERE in Russian6
  - Annual and Recurring Owner Operator Compliance ChecklistPDF
  - DQF Lease and Equipment Records ChecklistPDF
  - Medical Verification and Deadline GuidePDF
  - Owner Operator Records Retention GuidePDF
  - START HEREPDF
  - What to Do With Each Form Owner OperatorPDF

NC_Complete_Bundle.zip146 files

00_OPEN_DRIVER_WORKSPACE.htmlOne Workspace for all three driver typesHTML
00_START_HERE.pdfHow the Bundle is organizedPDF
Product_License_and_Disclaimer.pdfLicense and disclaimerPDF
01 - 1099 DRIVER HIRING SYSTEMSame structure as the single system44
- Product_License_and_Disclaimer.pdfPDF
- START_HERE.pdfPDF
- 01 - READY TO PRINT/ — Onboarding & Payment Packet includes Schedule A3
- 02 - INDIVIDUAL PRINTABLE FORMS/ — Schedule A15
- 03 - EDITABLE WORD TEMPLATES/ — Schedule A13
- 04 - EMPLOYER GUIDE & DQF COMPLIANCE/5
- 05 - OPTIONAL RUSSIAN GUIDES/6
02 - W-2 DRIVER HIRING SYSTEMSame structure as the single system49
- Product_License_and_Disclaimer.pdfPDF
- START_HERE.pdfPDF
- 01 - READY TO PRINT/3
- 02 - INDIVIDUAL PRINTABLE FORMS/18
- 03 - EDITABLE WORD TEMPLATES/14
- 04 - EMPLOYER GUIDE & COMPLIANCE/6
- 05 - OPTIONAL RUSSIAN GUIDES/6
03 - OWNER-OPERATOR DRIVER HIRING SYSTEMSame structure as the single system50
- Product_License_and_Disclaimer.pdfPDF
- START_HERE.pdfPDF
- 01 - READY TO PRINT/3
- 02 - INDIVIDUAL PRINTABLE FORMS/18
- 03 - EDITABLE WORD TEMPLATES/16
- 04 - CARRIER GUIDE & COMPLIANCE/5
- 05 - OPTIONAL RUSSIAN GUIDES/6

System file inventory. Official IRS, USCIS and FMCSA forms are included unchanged.

Day one
Hand the driver one packet
Print the hiring and qualification packet instead of collecting forms from emails and websites.
First 30 days
Know what comes next
Each guide connects a signed form to the next action, who does it, and where the record goes. The Workspace counts the 30-day checks from the hire date.
All year
Keep the driver file current
Annual MVR, review, Clearinghouse, CDL and medical dates show up every time you open the Workspace.
Next hire
Use it again
Reuse the system for your company’s next driver under the included license.

Delivered by Payhip · as one ZIPPDF + DOCX + HTML · DOCX opens in Word or a compatible editorOne-time purchase · no subscription

One system or all three?

Pick by how the driver works with you. If you need any two, the Complete Bundle costs the same $58 and includes all three.

What each ZIP includes
	1099Contract driver · your truck$29	W-2Employee · your truck$29	Owner-OperatorTheir truck · your authority$29	Complete BundleAll three · separately $87$58
CDL-A driver qualification formsApplication, MVR, previous employer, Clearinghouse, road test, drug & alcohol	Included	Included	Included	Included
1099 contractor service agreement	Included	Not included	Not included	Included
Form I-9, Form W-4 and payroll setup	Not included	Included	Not included	Included
Equipment lease and equipment receipts	Not included	Not included	Included	Included
Ready-to-print packets + Quick Map	3	3	3	9
Individual printable forms	15	18	18	51
Editable Word templates	13	14	16	43
Employer guides, English + Russian	5 + 6	6 + 6	5 + 6	16 + 18
Offline Workspace	1099 drivers	W-2 drivers	Owner-operators	All drivers in one
Files in the ZIP	45	50	51	146
	See 1099	See W‑2	See O‑O	See Bundle

A template does not determine worker classification. Choose by the actual working relationship.

INSIDE THE EMPLOYER GUIDE

The form is signed.
What happens next?

Each guide explains who takes the next step, what to do, and where to keep the record.

A real page from the 1099 Employer Guide. Practical instructions that connect each form to the next action.

Original guide page: Start with a complete application. Includes timing, responsibilities, actions, and filing guidance. — Excerpt from page 1 · What to Do With Each Form
Open the preview to read the full page.

Who does it: the driver completes the application; the carrier reviews it and orders records. — Excerpt from page 1 · What to Do With Each Form
Open the preview to read the full page.

01
CollectWhat to get from the driver
02
VerifyWhat your company does next
03
FileWhere each record belongs
04
MaintainWhat expires or comes due again

What Our Customers Say

Excerpts from customer reviews on Payhip.

1099 Driver Hiring System

great!

…you get way more than just DOCS. i was amazed at how well it’s designed…

Complete Driver Hiring Bundle

Second purchase

I bought one package first, … immediately came back for the full bundle.

Complete Driver Hiring Bundle

It’s what I needed. The best!

The workspace is the best, … I can track my drivers' expiration dates…

Nadia holding documents — Nadia Chicago — Nadia · Nadia Chicago

MEET NADIA

15 years in
trucking.

Hi, I’m Nadia.

I know the day-to-day work of a small trucking company: paperwork scattered across emails and folders, and another search for the form you need.

I built Nadia Chicago for small carriers who want practical documents and a clear next step, without having to piece the process together themselves.

@nadia_chicago

BEFORE YOU BUY

A few
questions?

Straight answers about
choosing and using your system.

Which system should I choose?

Choose 1099 for a contractor driving a company truck, W-2 for an employee driver, or Owner-Operator for someone who supplies a truck and personally drives under your authority with an equipment lease.

If worker classification is not settled, review the actual working relationship and get qualified advice when needed. The system does not decide 1099 or W-2 status for you.

Compare the systems →

How do I receive the files, and what language are they in?

Payhip handles checkout and delivery. You receive one ZIP containing English working documents, guides in English and Russian, and the offline Hiring Workspace. The Russian guides are included at no extra charge.

Download and fully extract the ZIP on your computer, then open START HERE.

Can I print the documents right away?

Yes. The READY TO PRINT folder contains prepared PDF packets. Use the individual printable forms folder when you only need one document. Check that each form fits your situation and add company details where required before handing it to a driver.

What can I edit?

Open the included DOCX templates in Microsoft Word or a compatible editor. Editable Word files are provided for designated Nadia Chicago templates, not every PDF. Official government forms are not replaced with custom versions.

How does Workspace work offline?

After extracting your download, open the Workspace HTML file in a browser on your computer. You create profiles and enter dates; the Workspace displays reminders based on those entries.

Your company performs official online checks, which require internet access. Workspace does not send email, text messages, or background notifications when it is closed.

Where is driver information saved?

Workspace stores data locally in your browser on your computer. Save and backup options are available right in the interface.

Export a backup when you need one and restore it later. Make a backup after important changes and before clearing browser data or changing computers. Keep completed documents in your own separate files.

Can I use the system for more than one driver?

Yes, for the purchasing company’s internal use. You may print forms for your drivers and customize the included templates. You may not resell, publish, or share the complete package or template library with other companies. See the Product License and Disclaimer in your ZIP for full terms.

Is there a subscription? Are updates included?

There is no monthly subscription. Your purchase includes the current package. Future updates are not automatically included unless stated for a specific release.

Check current official forms and requirements before use. Workspace does not automatically update regulatory rules.

What if I have trouble downloading or opening the ZIP?

Use the download link in your Payhip receipt. If the email is missing, check your spam folder. Download the ZIP fully and extract it on a computer before opening the files.

For help with a missing receipt or a technical download problem, contact Payhip: contact@payhip.com.

Payhip file-opening help ↗

Where can I find payment and refund terms?

Review the digital-purchase terms shown at Payhip checkout before buying. Any applicable taxes and the final total appear there. If you need to request a cancellation or refund, check the terms that apply to your order.

FOR YOUR NEXT DRIVER

Start with the right
hiring system.

Choose your system

$29 per system · Complete Bundle $58

Hire your next CDL‑A driver with the forms, steps, and dates in one place.